10 Steps to Growing Your Business and Profits

The right techniques make time management work.

In the quest for better time management, we have been flooded with a large variety of gizmos, tools, and programs invented to help us more effectively manage our time. These tools and programs make great claims, but most fail to help us achieve that ultimate “nirvana” of time management that we desire.

Of all the time management “stuff” out there, I've found a few simple techniques that consistently work well, if implemented properly.

Here are 10 steps that, if followed, will ensure time-management works for you:

1. Kick the Habit: Like many poor habits, poor time management is a behaviour that has been developed over time and the first step in “kicking the habit” is to recognise that you have a problem and then to make a firm commitment to do something about it.

2. Effective Planning: Similar to other disciplines, effective time management is a discipline that can be learned and mastered over time. The key principle to effective time management is planning. It's been shown that for every minute you spend in planning, ten minutes is saved in execution.

3. Plan Each Day in Advance: The first step is to plan each day in advance. Whether you use a day planner, PDA device or electronic calendar, find the tool that works best for you. Sit down each night and carefully plan out your next day. Ask yourself: “What is the most important use of my time?” and “Where do I bring the greatest value to my organisation?”

4. Develop your Daily Plan by Ranking Tasks: with the key tasks that must be accomplished (based on the answers to the two questions above). Once you have listed these vital tasks, then rank them accordingly (usually the ABCD method works well). Planning your day the night before has other benefits as well. One key benefit is that you will sleep better, as your conscious mind can rest (because you've written down what must be accomplished and don't have to worry about remembering every task). Your subconscious mind can then go to work on these issues while you sleep.

5. Block Scheduling: Next, look at your day as blocks of time put together. We call this Block Scheduling. Start with ‘hour’ blocks, then as you get more practice and become more proficient at budgeting your time, you will look at 30-minute blocks of time.

6. Mark Your Calendar with these Blocks of Time: Some of the most effective time managers look at their days in 15-minute increments. Take the ranked tasks from your list and insert them into the blocks of time on your calendar, starting with the most important task first.

7. Determine what time in the day you will set aside for each task: Morning time is usually the best time to tackle your most difficult and highest priority tasks. As the day wears on and you wear down, you can then work on the other tasks requiring less mental effort. Now you're ready to begin your day.

8. Prioritise & Focus to reach Completion: Jump right in and begin on the most important, highest value task immediately. Focus single-mindedly on starting and finishing this task and do not deviate from your plan. One of the biggest enemies of time management is the practice of starting several tasks but never finishing any of them. A great prompting question to always ask yourself is, “Is this the most important thing I should be doing right here, right now?” Another key to successful Block Scheduling is not getting “derailed” from your plan. 

9. Minimise Distractions:  Distractions like the phone, the internet, email, co-workers, daydreaming, etc., can and will work to thwart your plan. Make the necessary arrangements to keep these distractions to a minimum.

10. Additional Tips: Finally, here are a few final suggestions:
 
  • First, make sure you take the appropriate time to speak with employees and co-workers, as well as time for returning phone calls, emails, etc. The key is to do these tasks when they are scheduled (much easier said than done, of course).
  • Schedule several breaks during the day  - take “5-minute vacations” where you can walk outside or around the office, stretch and clear your mind to recharge your mental batteries and allow yourself to get re-focused on your work.
I challenge you to start today by implementing these techniques. If you learn to do them and do them well, you'll be able to use some of that new found time for some much needed personal and family enjoyment.
Book a Free Business Evaluation Book Now

Upcoming Events

Ballarat Business Workshop 26, May, 2021
Do you know what to do, and where to look, to increase your profits by 61% in the next 90 Days? Come along to this FREE event presented by 8 x Global…
Bendigo Business Workshop 25, May, 2021
Do you know what to do, and where to look, to increase your profits by 61% in the next 90 Days? Come along to this FREE event presented by 8 x Global…
Shepparton Business Workshop 24, May, 2021
Do you know what to do, and where to look, to increase your profits by 61% in the next 90 Days? Come along to this FREE event presented by 8 x Global…
Adelaide Business Workshop 19, May, 2021
Do you know what to do, and where to look, to increase your profits by 61% in the next 90 Days? Come along to this FREE event presented by 8 x Global…
View All Events

Latest Articles

7 Profit Winning Strategies for Your Business
Do you feel you are working long hours and working really hard, but still can’t seem to get ahead money wise? Do you leave your financials up to…
A Guide to Effective Leadership
Leadership The success or failure of a company lies in the ability of its leader to lead it through the different stages of growth that it will go th…
Choosing to Change Your Life
As business owners, we made the choice to risk in order to have more control over our destiny than those who settle for a job. We recognize that we ar…
How to Leverage Your Way to the Top
It was Archimedes that said, “Give me a lever long enough and a fulcrum on which to place it, and I shall move the world.” Well, the same …
View All Articles